Administrative Procedures Manual

Section 1 – Board of Trustees and Foundation

NumberTitle
1-01Naming Opportunities
1-02Gifts
1-03Stock Transfer
1-04Real Estate Gifts
1-05Direct Support Organizations

Section 2 – General Provisions

NumberTitle
2-02Duplicating Services
2-03Postal Procedures
2-05Advertising/Solicitation/Fund Raising
2-06Public Visits and Contacts with Students or Faculty
2-07Discrimination/Harassment/Sexual Harassment Grievance for Employees, Students, or Third Parties
2-10Employee Grievance Procedure
2-12Addressing Violence and Terrorism
2-13Signatures and Storage for Contracts and Other Agreements
2-14Animals on Campus
2-15Sexual Predator/Offender Information, Notification and Publication
2-16Sexual Battery
2-17Email Retention
2-18Public Records Request
2-19Higher Education Opportunity Act (HEOA)
2-20Guidelines for the Use of Social Media
2-21Discrimination, Harassment, and Related Misconduct
2-22Technology Solution Adoption Procedure
2-23Records Retention and Disposition

Section 3 – Educational Services

NumberTitle
3-01Academic Freedom
3-02Instructional Programs and Courses
3-03Course Agreement/Syllabus
3-04Compliance with Gordon Rule and College Level Academic Skills Test Requirements
3-05Class Attendance
3-06Field Trips
3-07Grades
3-08Academic Recognition and Honors
3-09Textbook Adoption and Affordability

Section 4 – Student Services

NumberTitle
4-02Substitution of Courses to Meet Graduation Requirements
4-03Student Financial Aid
4-04Alternative Ways to Earn College Credit
4-05Exceptions to the Full Cost of Instruction
4-06Standards of Academic Progress
4-07Refund of Matriculation and Tuition Fees
4-08Withdrawal and Forgiveness
4-09Athletic Eligibility
4-10Athletic Travel
4-11Admissions
4-12Travel – Student Extracurricular Activities
4-13Student Records
4-14Student Grievance Procedure
4-15Student Disciplinary Action
4-16Disability Services
4-17Award of Academic Credit
4-18Modification/Substitution of Admission and Graduation Requirements for Students with Disabilities
4-19Recruitment of Student-Athletes

Section 5 – Human Resources

NumberTitle
5-01Classes During Working Hours
5-02Salary Schedule
5-03Minimum Standards for Employment of Instructional Personnel
5-04Employee Records
5-05Evaluation of Personnel
5-06Reorganization and Reduction in Force (RIF)
5-07Volunteer Risk Protection
5-08Sick Leave Pool
5-09Workers’ Compensation
5-10Sabbatical Leave
5-11Leaves
5-12Compensation for Additional Degree or Hours
5-13Work Week: All College Employees
5-14Staffing Procedures
5-15Administrative and Faculty Contracts
5-16Separation of Employment
5-18Employment of Relatives
5-19Inspection, Examination & Duplication of Personnel Files
5-20Position Upgrade
5-21Independent Contractors vs Temporary Employees
5-22Program Manager Positions for New AS/AAS Degree or Certificate Programs
5-24Drug and Alcohol-Free Workplace
5-25Progressive Discipline
5-26Payroll Preparation and Distribution
5-27Faculty Promotions
5-28Employee and Program Development
5-29403b Plan Investment Service Providers
5-30Professional Appearance
5-31Family and Medical Leave Act (FMLA)
5-32Terminal Pay

Section 6 – Financial Services

NumberTitle
6-01Depositories for College Funds
6-02Budget Modification
6-03Budget Preparation Process and Responsibilities
6-04Grants – Accounting and Reporting
6-05Institutional Memberships
6-09Purchasing Services for Commodities $25,000 and Above
6-11Registration Fee Payment and Procedures
6-12Student Activities and Service Fees
6-13Ticket Procurement, Sales and Related Activities
6-14Short-Term Loans
6-17Accounts Receivable Procedures
6-18Postage Chargeback
6-19Student Club/Organization Account in the Agency Fund
6-20Dishonored Payment Procedure
6-21Procedures for Ordering Software
6-23Investment of College Funds
6-24Review of Contractual Agreements and Consortial Relationships
6-25Travel Authorization and Expense Reimbursement
6-26Laboratory (Lab) Fees
6-27Assignment and Utilization of Personalized Credit Cards for Business Use
6-29Cellular Communication Devices
6-30Reporting Fraud, Irregularities, and Other Illegal Acts
6-31Cash Disbursement Procedure
6-32Identity Theft Prevention Program (Red Flag Rules)

Section 7 – College Facilities

NumberTitle
7-01Use of College Facilities and Equipment
7-02Campus Safety
7-03Campus Security
7-04Energy Conservation
7-05Physical Plant Maintenance and Operations
7-06Information Systems Resources
7-07Property Control
7-08Shipping and Receiving
7-09Transportation
7-10Golf Cart Use
7-11Disposal of Technical Equipment
7-12Tangible Property Disposal

Board Rules Manual

Section 1 – District Board of Trustees

NumberTitle
1.01Powers and Duties of the District Board of Trustees
1.02Meetings of the District Board of Trustees
1.03Appointment/Dismissal of the President and Terms of Office
1.04Powers and Duties of the President
1.05Appointment/Dismissal of the President
1.06Facsimile Signatures of Board Chairman and President
1.07Direct Support Organizations
1.08Naming of Facilities
1.09Acceptance of Gifts
1.10Ethics for Public Officers
1.11Removal of Member of the District Board of Trustees

Section 2 – General Provisions

NumberTitle
2.01The College Mission Statement
2.02Equity
2.03Discrimination Grievance Policy
2.04Drug-Free Workplace and Educational Environment
2.05HIV-AIDS Policy
2.06Sexual Harassment
2.07Sexual Battery
2.08Health and Safety
2.09Public Visits, Advertising, Solicitation, Fund-Raising and Gambling
2.10Records
2.11Copyrights
2.12Regulation of Firearms and Weapons On College Premises; Search and Seizure
2.13Games of Chance; Raffles
2.14Alcoholic Beverages
2.15Smoking Regulations
2.16Information Systems Resources
2.17Violence and Terrorism
2.18Strategic and Annual Planning
2.19Animals on Campus
2.20Travel
2.21Intellectual Property: Trademarks, Copyrights and Patents
2.23Resolution of Fair Labor Standards Act (FLSA) Pay Concerns
2.24Identity Theft Prevention Program
2.25Public Records Access
2.26Higher Education Opportunity Act (HEOA)

Section 3 – Academic Affairs

NumberTitle
3.01Academic Freedom
3.02Instructional Programs and Courses
3.03Course Agreement
3.04Compliance with Gordon Rule and College Level Academic Skills Requirements
3.05Class Attendance
3.06Field Trips/Travel
3.07Grades
3.08Academic Recognition and Honors
3.09Academic Credit Not Earned at Lake-Sumter State College
3.10Textbook Adoption and Affordability

Section 4 – Student Services

NumberTitle
4.01Student Rights & Responsibilities
4.02Admissions
4.03Student Financial Aid and Student Loan Practices Code of Conduct
4.05Student Activities
4.06Student Publications
4.07Standards of Academic Progress
4.08Disability Services
4.09Alternative Ways to Earn College Credit
4.10Dual Enrollment
4.12Career Development Services
4.13Intercollegiate Athletics
4.14Transfer Students
4.16Student Rights and Responsibilities
4.17Student Disciplinary Action
4.18Student Right of Appeal of Administrative Decisions

Section 5 – Human Resources

NumberTitle
5.01Instructional and Administrative Contracts
5.02Classification and Salary Schedule
5.03Designation and Reclassification of Positions; Appointment, Promotion, Transfer, Suspension or Dismissal of Employees
5.05Employee Examinations
5.06Duties and Responsibilities of College Personnel
5.07General Employment Policies for Non-Faculty Employees
5.08Performance Standards and Progressive Discipline
5.10Instructional Loads
5.11Regular Work Week
5.12Tutoring for Compensation
5.13Leaves
5.14Sick Leave Pool
5.15Outside College Employment or Activities
5.16Evaluation of Personnel
5.19Reorganization and Reduction in Force (RIF)
5.20Political Activities
5.21Librarians
5.23Standards for Employment of Instructional Personnel

Section 6 – Financial Services

NumberTitle
6.01Budgeting
6.02Investment of College Funds
6.03Checks and Electronic Funds Transfers
6.04Student Fees and Charges and Refund of Fees
6.05Fee Exemptions and Waivers
6.06College Insurance
6.07Bonds for District Board, Employees, and Contractors
6.08Auxiliary Enterprises
6.09Purchasing
6.10Agreements/Contractual Obligations
6.11Petty Cash and Change Funds
6.12College Property
6.13Delinquent Accounts
6.14Institutional Memberships
6.16Staff and Program Development
6.17Minority and Women Business Enterprises (M/WBE’s)
6.18Reporting Fraud

Section 7 – College Facilities

NumberTitle
7.01Use of College Facilities and Equipment
7.02Traffic Control and Parking
7.03Community Disaster Planning
7.04Construction, Remodeling and Renovation Projects
7.05Maintenance of College Facilities