Policies & Procedures

All Administrative Procedures and Board Rules are applicable to the entire College regardless of location, employee type, or course delivery method.

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Administrative Procedures Manual

Introduction

Section 1 – Board of Trustees and Foundation

Number	Title
1-01	Naming Opportunities
1-02	Gifts
1-03	Stock Transfer
1-04	Real Estate Gifts
1-05	Direct Support Organizations

Section 2 – General Provisions

Number	Title
2-02	Duplicating Services
2-03	Postal Procedures
2-05	Advertising/Solicitation/Fund Raising
2-06	Public Visits and Contacts with Students or Faculty
2-07	Discrimination/Harassment/Sexual Harassment Grievance for Employees, Students, or Third Parties
2-10	Employee Grievance Procedure
2-12	Addressing Violence and Terrorism
2-13	Signatures and Storage for Contracts and Other Agreements
2-14	Animals on Campus
2-15	Sexual Predator/Offender Information, Notification and Publication
2-16	Sexual Battery
2-17	Email Retention
2-18	Public Records Request
2-19	Higher Education Opportunity Act (HEOA)
2-20	Guidelines for the Use of Social Media
2-21	Discrimination, Harassment, and Related Misconduct
2-22	Technology Solution Adoption Procedure
2-23	Records Retention and Disposition
2-24	Tobacco-Free and Smoke-Free Environment

Section 3 – Educational Services

Number	Title
3-01	Academic Freedom
3-02	Instructional Programs and Courses
3-03	Course Agreement/Syllabus
3-04	Compliance with Gordon Rule and College Level Academic Skills Test Requirements
3-05	Class Attendance
3-06	Field Trips
3-07	Grades
3-09	Textbook Adoption and Affordability

Section 4 – Student Services

Number	Title
4-02	Substitution of Courses to Meet Graduation Requirements
4-03	Student Financial Aid
4-04	Alternative Ways to Earn College Credit
4-05	Exceptions to the Full Cost of Instruction
4-06	Standards of Academic Progress
4-07	Refund of Matriculation and Tuition Fees
4-08	Withdrawal and Forgiveness
4-09	Athletic Eligibility
4-10	Athletic Travel
4-11	Admissions
4-12	Travel – Student Extracurricular Activities
4-13	Student Records
4-14	Student Grievance Procedure
4-15	Student Disciplinary Action
4-16	Disability Services
4-17	Award of Academic Credit
4-18	Modification/Substitution of Admission and Graduation Requirements for Students with Disabilities
4-19	Recruitment of Student-Athletes

Section 5 – Human Resources

Number	Title
5-01	Classes During Working Hours
5-02	Salary Schedule
5-03	Minimum Standards for Employment of Instructional Personnel
5-04	Employee Records
5-05	Evaluation of Personnel
5-06	Reorganization and Reduction in Force (RIF)
5-07	Volunteer Risk Protection
5-08	Sick Leave Pool
5-09	Workers’ Compensation
5-10	Sabbatical Leave
5-11	Leaves
5-12	Compensation for Additional Degree or Hours
5-13	Work Week: All College Employees
5-14	Staffing Procedures
5-15	Administrative and Faculty Contracts
5-16	Separation of Employment
5-18	Employment of Relatives
5-19	Inspection, Examination & Duplication of Personnel Files
5-20	Position Upgrade
5-21	Independent Contractors vs Temporary Employees
5-22	Program Manager Positions for New AS/AAS Degree or Certificate Programs
5-24	Drug and Alcohol-Free Workplace
5-25	Progressive Discipline
5-26	Payroll Preparation and Distribution
5-27	Faculty Promotions
5-28	Employee and Program Development
5-29	403b Plan Investment Service Providers
5-30	Professional Appearance
5-31	Family and Medical Leave Act (FMLA)
5-32	Terminal Pay

Section 6 – Financial Services

Number	Title
6-01	Depositories for College Funds
6-02	Budget Modification
6-03	Budget Preparation Process and Responsibilities
6-04	Grants – Accounting and Reporting
6-05	Institutional Memberships
6-09	Purchasing Services for Commodities $25,000 and Above
6-11	Registration Fee Payment and Procedures
6-12	Student Activities and Service Fees
6-13	Ticket Procurement, Sales and Related Activities
6-14	Short-Term Loans
6-17	Accounts Receivable Procedures
6-18	Postage Chargeback
6-19	Student Club/Organization Account in the Agency Fund
6-20	Dishonored Payment Procedure
6-21	Procedures for Ordering Software
6-23	Investment of College Funds
6-24	Review of Contractual Agreements and Consortial Relationships
6-25	Travel Authorization and Expense Reimbursement
6-26	Laboratory (Lab) Fees
6-27	Assignment and Utilization of Personalized Credit Cards for Business Use
6-29	Cellular Communication Devices
6-30	Reporting Fraud, Irregularities, and Other Illegal Acts
6-31	Cash Disbursement Procedure
6-32	Identity Theft Prevention Program (Red Flag Rules)

Section 7 – College Facilities

Number	Title
7-01	Use of College Facilities and Equipment
7-02	Campus Safety
7-03	Campus Security
7-04	Energy Conservation
7-05	Physical Plant Maintenance and Operations
7-06	Information Systems Resources
7-07	Property Control
7-08	Shipping and Receiving
7-09	Transportation
7-10	Golf Cart Use
7-11	Disposal of Technical Equipment
7-12	Tangible Property Disposal
7-13	Emergency Notifications
7-14	Timely Warning
7-15	Access Control

Board Rules Manual

Introduction

Section 1 – District Board of Trustees

Number	Title
1.01	Powers and Duties of the District Board of Trustees
1.02	Meetings of the District Board of Trustees
1.03	Appointment/Dismissal of the President and Terms of Office
1.04	Powers and Duties of the President
1.06	Facsimile Signatures of Board Chairman and President
1.07	Direct Support Organizations
1.08	Naming of Facilities
1.09	Acceptance of Gifts
1.10	Ethics for Public Officers
1.11	Removal of Member of the District Board of Trustees

Section 2 – General Provisions

Number	Title
2.01	The College Mission Statement
2.02	Equity
2.03	Discrimination Grievance Policy
2.04	Drug-Free Workplace and Educational Environment
2.05	HIV-AIDS Policy
2.06	Sexual Harassment
2.07	Sexual Battery
2.08	Health and Safety
2.09	Public Visits, Advertising, Solicitation, Fund-Raising and Gambling
2.10	Records
2.11	Copyrights
2.12	Regulation of Firearms and Weapons On College Premises; Search and Seizure
2.13	Games of Chance; Raffles
2.14	Alcoholic Beverages
2.15	Smoking Regulations
2.16	Information Systems Resources
2.17	Violence and Terrorism
2.18	Strategic and Annual Planning
2.19	Animals on Campus
2.20	Travel
2.21	Intellectual Property: Trademarks, Copyrights and Patents
2.23	Resolution of Fair Labor Standards Act (FLSA) Pay Concerns
2.24	Identity Theft Prevention Program
2.25	Public Records Access
2.26	Higher Education Opportunity Act (HEOA)

Section 3 – Academic Affairs

Number	Title
3.01	Academic Freedom
3.02	Instructional Programs and Courses
3.03	Course Agreement
3.04	Compliance with Gordon Rule and College Level Academic Skills Requirements
3.05	Class Attendance
3.06	Field Trips/Travel
3.07	Grades
3.08	Academic Recognition and Honors
3.09	Academic Credit Not Earned at Lake-Sumter State College
3.10	Textbook Adoption and Affordability

Section 4 – Student Services

Number	Title
4.01	Student Rights & Responsibilities
4.02	Admissions
4.03	Student Financial Aid and Student Loan Practices Code of Conduct
4.05	Student Activities
4.06	Student Publications
4.07	Standards of Academic Progress
4.08	Disability Services
4.09	Alternative Ways to Earn College Credit
4.10	Dual Enrollment
4.12	Career Development Services
4.13	Intercollegiate Athletics
4.14	Transfer Students
4.16	Student Rights and Responsibilities
4.17	Student Disciplinary Action
4.18	Student Right of Appeal of Administrative Decisions

Section 5 – Human Resources

Number	Title
5.01	Instructional and Administrative Contracts
5.02	Classification and Salary Schedule
5.03	Designation and Reclassification of Positions; Appointment, Promotion, Transfer, Suspension or Dismissal of Employees
5.05	Employee Examinations
5.06	Duties and Responsibilities of College Personnel
5.07	General Employment Policies for Non-Faculty Employees
5.08	Performance Standards and Progressive Discipline
5.10	Instructional Loads
5.11	Regular Work Week
5.12	Tutoring for Compensation
5.13	Leaves
5.14	Sick Leave Pool
5.15	Outside College Employment or Activities
5.16	Evaluation of Personnel
5.19	Reorganization and Reduction in Force (RIF)
5.20	Political Activities
5.21	Librarians
5.23	Standards for Employment of Instructional Personnel

Section 6 – Financial Services

Number	Title
6.01	Budgeting
6.02	Investment of College Funds
6.03	Checks and Electronic Funds Transfers
6.04	Student Fees and Charges and Refund of Fees
6.05	Fee Exemptions and Waivers
6.06	College Insurance
6.07	Bonds for District Board, Employees, and Contractors
6.08	Auxiliary Enterprises
6.09	Purchasing
6.10	Agreements/Contractual Obligations
6.11	Petty Cash and Change Funds
6.12	College Property
6.13	Delinquent Accounts
6.14	Institutional Memberships
6.16	Staff and Program Development
6.17	Minority and Women Business Enterprises (M/WBE’s)
6.18	Reporting Fraud

Section 7 – College Facilities

Number	Title
7.01	Use of College Facilities and Equipment
7.02	Traffic Control and Parking
7.03	Community Disaster Planning
7.04	Construction, Remodeling and Renovation Projects
7.05	Maintenance of College Facilities